Standby teachers and one-click cover
Define standby staff per day, cover a lesson in seconds with QuickSlotActions, and let the system auto-create cover lessons when an absence is approved. Miller, Murnane & Willett (2008) and Herrmann & Rockoff (2012) show that coherent cover protects pupil attainment — and that the biggest damage occurs when cover is ad hoc or skipped entirely.
Fra fravær til dækket lektion på under 30 sekunder.
Standby pool
Assign staff to standby duty per day or weekend. The school sees who is available.
QuickSlotActions
Cancel, shift or merge a lesson straight from the week view — no dialog needed.
Auto-cover from absence
When an absence is approved, the system creates VIKAR-DÆKKES rows (up to 8 weeks). Pulling the absence cleans them up.
Suggest-substitutes
A secure server function the system suggests substitutes ranked 0–5 based on subject, class history and standby.
Staff fan-out
Notify_school_staff_of_change pings everyone affected — shared inbox, no missed changes.
Absent staff excluded
Both the matcher and swap marketplace skip absent staff automatically.
A20-aware
Standby time counts toward A20 work-time logging — protected preparation stays protected.
Parent fan-out
Trg_notify_parents_on_override sends parents a notification per covered lesson — without the head sending mass mail.
In the classroom
Timetabler
Uses QuickActions 20× a week — saves 4 hours chasing cover.
Standby teacher
Gets one clear message about what and where — instead of rumours in the staff room.
Parents
Get an automatic message when their child's lesson is covered — without the head sending mass mail.
For school leadership and for the timetabler
Standby is a governance discipline: who is on duty, what does it cost, and how do we report it? The module delivers audit-ready records for every cover — linked to A20 time logging, the cover-cost banner and parent communications in one workflow.
- Auto-linked to A20 and the teacher norm — no double entry
- Live cover-cost banner shows running spend per week
- Parents are auto-notified via trg_notify_parents_on_override
The board shows who's in the palette and ready to drop in. The secure server function the system the substitute suggester ranks candidates 0–5 on subject competence, allocation and class history, so you never send a substitute in blind.
- 0–5 ranking per candidate — best pick on top
- QuickSlotActions: cancel, shift or merge without a dialog
- Absent staff are automatically excluded from suggestions
Research base
The standby and cover module is grounded in international research on teacher absence and Danish legislation on instructional time.
- Miller, R. T., Murnane, R. J. & Willett, J. B. (2008). Do teacher absences impact student achievement? Longitudinal evidence from one urban school district. Educational Evaluation and Policy Analysis, 30(2), 181–200 source
- Herrmann, M. A. & Rockoff, J. E. (2012). Worker absence and productivity: Evidence from teaching. Journal of Labor Economics, 30(4), 749–782 source
- Podolsky, A., Kini, T., Bishop, J. & Darling-Hammond, L. (2016). Solving the teacher shortage: How to attract and retain excellent educators. Learning Policy Institute source
- Børne- og Undervisningsministeriet (2024). Folkeskoleloven §16 — Undervisningstidens tilrettelæggelse og minimumstimetal. Retsinformation source
- KL & Lærernes Centralorganisation (2020). Arbejdstidsaftale 2020 (A20) for undervisningsområdet. KL & LC source
- Danmarks Evalueringsinstitut (EVA) (2018). Vikardækning i folkeskolen — omfang, kvalitet og konsekvenser. EVA source
- OECD (2020). TALIS 2018 Results (Volume II): Teachers and School Leaders as Valued Professionals. OECD Publishing source
Frequently asked questions
Ready to try it?
Get a free demo for your school — we'll show you the whole platform in 30 minutes.